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Request Reports

1. Click on Reports Menu from the Main Menu.
2. Choose the type of report – Submission Reports, People Reports.
3. Check the box next to your Division/Interest Group.
4. Click Request Report.
5. You will see a Requested Report Box with the Title of the report, Request Date, and Status. The initial status will be Awaiting Processing.
6. Click the Refresh button at the bottom of the Requested Report Box (the status will change from awaiting processing and awaiting conversion to Ready to Download).
7. Click on the Ready to Download link to open the report in Excel (You can request reports from the Main Menu as well as the Status Menu).

*Note: the reports system will generate based on the existing data. If you make any changes in the system you can request a new report and get the most current information.

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Accept or Reject Proposals

1. Click on Completed Reviews Report on the Main Menu page
2. Click on Individual to see review data for Papers (You will only see the papers that have a Completed status – all reviewers assigned to that paper have completed their reviews)

Then you’ll see several columns showing the following information:

• First Column – Paper Title & Authors. Click on View Reviews to get a new window with all review data including comments.
• Second Column – Criteria. Click on the Criteria link at the top of the page to view criteria description. Click on the Reviewer link at the top of the page to open a new window with a reviewer key.
• Third Column – Average. Shows a score for each criteria from each reviewer, with total and average
• Fourth Column – Rank. Allows you to sort by Average, rank by Average, or change the rank of papers and save them in a Stored order that you determine.
• Fifth Column* – Action. Make a final decision about a paper by choosing Accept, Reject, or No Action. This section has to be completed (all reviewers/judges must have completed their reviews) before the system will allow you to release the reviews to the paper submitters. We are looking to release the site for paper submitters to read reviews by May 20, 2013.

*Note: this is one of the only places in the system where you and your co- chair can override the other person’s decisions. If possible, try to coordinate who is making the final acceptance and rejection decisions and when to make them. The status of the proposal will determine which emails are sent to the author. Make sure that you have made all Accept/Reject decisions in the Completed Reviews Report before sending Acceptance and Rejection letters through the bulk email system.

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Send Emails (Submitters & Reviewers)

1. From the main menus, click on Send Bulk Email
2. Select Recipient Type: Reviewer or Submitter.
3. Select Recipient Status:
   Reviewer – Active, Assigned, Pending, Reviewing, Complete
   Submitter – Accepted, Rejected, No Action, All (when sending to submitter you will also choose the type of proposal, i.e. Individual Submission – Paper)
4. Select Form Letter (AEJMC will provide default letters that you can use, or modify, for Acceptance and Rejection. You will also see a Blank Letter that can be used to draft messages.)
5. You will see a Potential Recipient List. Choose the recipients you want to send the email to, or click Toggle All to send to everyone in the list. (*Note: the bulk email system will send an email to the person for every record in the system. For example: if a submitter has submitted two papers and you have accepted both, their name will only appear once in the list of potential recipients, but they will receive an acceptance email for each paper.

Additional Features:
Turn off email and display results – will allow you to preview the email before you send. The system will open a new window with a summary of the email. If your browser has a pop-up blocker you will need to disable it to use this feature. Check Box to email co-authors – will send the email to all authors attached to a paper as well as the submitter.

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Assign Reviewers

1.  Scroll down and find the paper you want to assign for review.
2. Click on the Assign Reviewers link in the Action column.
3. You will see a list of your Active Reviewers (excluding authors of the paper).
4. Check the Assign box next to one, or multiple reviewers.
5. Click the Add button.

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Login to All Academic

• Go to the All Academic site — Find the icon on the AEJMC sidebar and click on it (the URL changes each year.)
• Log on using username and password you created earlier or if a username and password was created for you, contact Felicia Brown at the Central Office to obtain your information.

View Main Menu

• Click on Manage Division/Interest Group/Review (This will take you to the Status Menu for your group)
• You can request reports from the Request Link
• You can see how many papers have been submitted to your group by using this link

Tip:  This is a short cut link to things that you can also do in the Status Menu Screen

Add a Reviewer

1. Click on “Manage Division/Interest Group/Review” under the unit planner menu
2. Once on the submission management page, click on the “people” tab below the statistics box
3. You will see a search option to find accounts for your reviewers. Once the name you are looking for appears below, you will notice a link to the right in the action column that says, “add reviewer.” Click here to activate this account as a reviewer.
4. If you do not see the name you are looking for, you should see a link that says, “add person” to create an account on their behalf.
5. Once you’ve finished adding all of your reviewers, click the “reviewers” tab below the   statistics box to see your official list.

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