Bylaws and Signatories of the Electronic News Division of the Association for Education in Journalism and Mass Communication.
Article 1: Membership
Section 1. Classification of membership: Regular members shall be staff members of institutions engaged in radio-television and/or multi-platform journalism education at the college undergraduate or graduate level, or persons in related professional activities who have an interest in electronic news teaching and/or research.
Section 2. Funds of the Division shall be deposited with the AEJMC Treasurer (Article V, Section 6, AEJMC Bylaws), who will provide the facilities of his or her offices for their accounting. Other funds will be deposited in appropriate separate accounts by the AEJMC treasurer.
Section 3. A regular member is one whose dues are paid in advance of the annual meeting.
Section 4. Only regular members are entitled to voting rights.
Section 5. Membership in the Division does not carry with it membership in AEJMC (Article V, Section 3, AEJMC Bylaws).
Article 2: Meetings
Section 1. The annual meeting of the Division shall be held concurrently with that of AEJMC (Article V, Section 7, AEJMC Bylaws). The meeting shall be held in the convention hotel or at a nearby site selected by the head.
Section 2. Special meetings of the Division may be called and held in connection with any plan or activity designed to carry out the stated functions of the Division, upon concurrence of a quorum of the Executive Committee.
Section 3. Decisions of the Division and of its Executive Committee shall be by majority vote of members present and voting.
Section 4. Robert’s Rules of Order shall be the guide of parliamentary procedure for all business meetings of the Division.
Section 5. Each regular member of the Division shall be entitled to one vote in elections, and to one vote on all issues or proposals presented at an annual or special meeting or special meeting of the Division.
Section 6. The Executive Committee shall meet at least once annually during the annual AEJMC Convention and at such other times as deemed necessary by the Division Head. For purposes of conducting business of the Division, the head may present propositions to the Executive Committee and poll its membership by postal, electronic mail, fax, telephone, or other means. Meetings held via telephone conference call or other interactive means shall be deemed official meetings, and shall constitute performance of the advisory function of the Executive Committee between annual meetings.
Article 3: Nominations and Elections
Section 1. The current head will in consultation with the other two division leaders, vice head/program chair and vice head-elect, develop a slate of nominees from the Division’s regular membership for the year defined as the 12-month period from the day following the annual business meeting to the next business meeting. Executive Committee members will be consulted and given priority as part of the nomination process. The head will announce the slate of nominees at the Division’s annual meeting, inviting further nominations from the floor, and proceed to conduct the election of the officers and Executive Committee members. Only members of the Division shall be entitled to vote in the election..
Section 2. Special elections may be held as needed. In the event such elections are necessary, the membership chair shall obtain from the AEJMC membership director a list of all current members of the Division and, working with division leadership, facilitate a vote via electronic mail, internet-facilitated survey or postal mail or other means necessary for all regular Division members to have a fair opportunity to vote.
Section 3. A candidate for office shall be deemed elected if he or she receives more votes than those cast for any other contender for the office.
Section 4. Upon successful completion of an elected term of office as vice head/program chair, the holder of that office shall automatically succeed to, and possess all the rights and responsibilities of, the Division head. His or her term as head will begin the day immediately following the Division’s annual business meeting.
Section 5: Upon successful completion of an elected term of office as vice head-elect, the holder of that office shall automatically succeed to, and possess all the rights and responsibilities of, the vice head/program chair. His or her term will begin the day immediately following the Division’s annual business meeting.
Article 4: Terms and Duties of Officers
Section 1. The head, vice head/program chair and vice head-elect of the Division represent the leadership of the Division and shall serve for one year from the day after the election at the annual meeting until the election at the next annual meeting. They shall not be eligible to succeed themselves in office, although they may be reelected to the office after a period of one year, and may serve in other offices of the Division. They shall be responsible for planning and carrying out a program designed to accomplish the purposes of the Division.
Section 2. In addition to the head, vice head/program chair and vice head-elect, the Division’s Executive Committee shall include the secretary/newsletter editor, research committee chair, teaching standards committee chair, PF&R committee chair and membership committee chair. Each officer shall serve for one year from the day after election at the annual meeting until the next annual meeting. Each officer shall be eligible to succeed themselves in office, or following one year of service to the Division will be qualified to serve as vice head-elect of the Division.
Section 3: Five additional members shall be appointed by the leadership as officers to facilitate the work of the Division. Positions include Radio Televsion Digital News Association Liaison, Awards Committee Chair, Southeast Colloquium Chair, Webmaster and Graduate Liaison. Each officer shall serve from the day after the annual meeting, or the date of their appointment, until the next annual meeting. Members of the Executive Committee can be appointed or re-appointed by the leadership to fill any unexpired term due to lack of participation or resignation.
Section 4. The head of the Division shall be the chief executive officer of the Division and shall administer its affairs and funding, with the advice of the other two members of the leadership (vice-head/program chair, vice-head elect) and the Executive Committee, including the appointment of any necessary committees. The head shall preside at all meetings of the Division and the Executive Committee, when present. He or she shall preserve order, enforce the Constitution and Bylaws, and perform all duties of a presiding officer. The Division head must prepare the annual report of the Division to be mailed to AEJMC headquarters on June 15 of the year of his or her term. After the term of office expires, the outgoing head must update that report immediately after the end of AEJMC’s fiscal year, September 30. It shall be the duty of the Division head to represent the division’s interests on the Council of Divisions of AEJMC (Article VI, Section 1, AEJMC Bylaws).
Section 5. It shall be the duty of the vice head/program chair to carry out necessary tasks assigned to him or her by the head for the purpose of accomplishing the stated objectives of the Division. In the event of a vacancy in the office of head, for any reason, the vice head/program chair shall assume the title and duties of that office until a new head is chosen at the next regular election. The vice head/program chair shall preside in the absence of the head, at meetings of the Division and/or the Executive Committee.
Section 6: It shall be the duty of the vice head-elect to carry out the necessary tasks assigned by the head or vice head/program chair for the purpose of accomplishing the stated objectives of the Division. In the event of a vacancy in the office of vice head/program chair, the vice head-elect shall assume the title and duties of that office until a new vice head is chosen at the annual meeting.
Section 7: In the event that any member of the Division leadership (head, vice head/program chair, vice head-elect) resigns, or is unable to fulfill their duties, the remaining leadership officers shall appoint a member of the Executive Committee to fulfill the unexpired term of office until new leadership can be elected at the next annual meeting. The vice head elect will be given an opportunity to serve first, followed by members of the executive committee, appointed officers, and current division members. Executive Committee members willing to serve in either position must recuse themselves from the vote.
Section 8. The secretary/newsletter editor shall take and keep the minutes of the Division annual meeting, all Executive Committee meetings and any other Division records. As newsletter editor, this officer will be responsible for the publication of the Division newsletter and perform any other duties requested by the Division head in accordance with the stated objectives of the Division.
Section 9. The research committee chair, in accordance with AEJMC bylaws, seeks to enhance the scholarly activities of radio-television and/or multi-platform journalism, confer academic honors on behalf of AEJMC for meritorious scholarly achievements in electronic news at the annual convention and confer with other associations and organizations concerned with communications research (Article VII, Sec. 5). The duties include the promotion and administration of all Division research activities, including those to be held at the annual convention. It shall be the duty of the research committee chair to work in conjunction with the head, vice head/program chair and vice head-elect for the purpose of accomplishing program objectives for the annual convention. This officer will submit an annual report of all research activities to the secretary/newsletter editor and to the Division head for his or her annual report.
Section 10. The teaching standards committee chair will appoint and direct a committee in accordance with AEJMC bylaws that is concerned with: standards of academic and professional preparation for teachers in the field; appointment, tenure, promotion, compensation, research, and retirement issues; minimum standards of equipment facilities for instruction and research; faculty administration relationships; and matters of accreditation (Article VII, Sec. 3). This officer will submit an annual report of all teaching standard activities to the secretary/newsletter editor and to the head for his or her annual report.
Section 11. The Professional Freedom & Responsibility committee chair in accordance with AEJMC bylaws is concerned with freedom of expression, legally and intellectually ethical issues among media educators and practitioners, media criticism and accountability, minority affairs, and liaison between educators and professionals (Article VII, Sec. 4). However, this provision is not deemed to preclude the Division head’s authority to appoint the RTDNA liaison officer, in accordance with Article III, Section 6 of the Division’s Constitution.
Section 12. The membership committee chair will appoint and direct a committee in accordance with AEJMC bylaws (Article II, Sec. 1) to promote membership in the division by individuals and/or organizations involved with educational or professional radio-television/multi-platform journalism. Eligible individuals and organizations are those concerned principally with teaching, research, or public service in radio-television journalism and those concerned principally with practicing in the various fields of electronic news.
Section 13. The RTDNA liaison officer shall be the Division’s official link to the Radio Television Digital News Association, and, in accordance with RTDNA bylaws, serve as an ex officio member of the RTDNA board of directors. The outgoing head of the Electronic News Division often serves in this capacity and will be given the first right of refusal for this position. On appointment of the RTDNA liaison, the Division head shall provide the president of RTDNA with the name, address, university affiliation, telephone, fax and e-mail address of the RTDNA liaison officer. The RTDNA liaison officer shall provide an annual report of all his or her activities to the Division’s PF&R chair, to the secretary/newsletter editor and to the head of the Division for his or her annual report.
Section 14. The Edward L. Bliss Award Committee chair shall be responsible for the selection, planning and presentation of the Division’s annual award to a distinguished broadcast journalism educator. The award will be presented at the annual meeting of the Division. He or she shall appoint a committee of no fewer than three members, including him or herself, to make the selection and so notify the winner.
Section 15. The Larry Burkum Service Award Committee chair shall be responsible for the selection, planning and presentation of the Division’s award to an electronic journalist or journalism educator who has demonstrated extraordinary service to journalism and to journalism education. The award will be presented at the annual meeting of the Division, and honorees are required to attend and participate in the convention. Committee chair shall appoint a committee of no fewer than three members to serve 2-3 years to make the selection based on the approved guidelines. Committee chair shall notify the winner or announce to the Division no winner was selected for that year.
Section 16. The Southeast Colloquium chair shall facilitate the Division’s mid-year research paper competition as well as plan appropriate panels and/or presentations at this AEJMC-supported event each spring. She or he will submit an annual report detailing these research activities to the research committee chair and/or the Division’s head for his or her annual report.
Section 17. The Division’s Webmaster shall be responsible for the maintenance and posting of material on the Division’s website. She or he shall solicit and or prepare materials suitable for distribution under the division’s name.
Section 18. The Graduate Liaison shall be responsible for creating and building relationships with graduate students interested in the education and professional development of journalism students. He or she will help the division’s membership committee chair as needed to communicate with and recruit new members to help grow the division for the future.
Section 19. All officers delineated in Sections 1 through 12 represent the Executive Committee for the Division and shall prepare brief reports of their yearly activities on behalf of the Division for presentation at the annual meeting.
Section 20. In the event that any of the Executive Committee chairs (secretary/newsletter editor, research, teaching standards, PF&R, membership) resigns or is unable to fulfill the functions of their office, the leadership shall appoint an interim officer to fill the vacancy until the next annual meeting at which time a Division member shall be elected to serve in that office.
Section 21. A quorum at a meeting at which all members of the Executive Committee have been invited to attend in person or by electronic means shall be four. For the purposes of conducting the Division’s business, the head may present propositions to the Executive Committee and poll all its members by postal, electronic mail, internet-facilitated survey, fax, or by telephone. Such balloting shall constitute performance of the advisory function of the Executive Committee between annual meetings.
Section 22. Any member of the Executive Committee who does not attend the Association’s annual convention may be removed from office upon a recommendation by the Division head and a majority vote of the members attending the annual meeting. Once a position is declared vacant, the members shall elect another Division member to fill that unexpired term.
Section 23. The treasurer of the Division shall be the Treasurer of AEJMC (Article V, Section 6, AEJMC Bylaws). Responsibility for non-routine expenditure of funds shall rest with the Division head, with approval from the vice head and a majority of members of the executive committee. Routine expenditures of funds shall include but not be limited to mailing labels for the newsletter, food and facilities for the annual meeting, and co-sponsorship of other divisions’ mid-year conferences. Non-routine expenditures of funds shall include but not be limited to travel on Division business, particularly but not limited to travel involving the Division’s liaison with RTDNA. The head, in consultation with the vice head and the executive committee, also may authorize limited expenses for non-AEJMC-member convention speakers in accordance with AEJMC’s convention expenses policy. If a question arises as to the propriety of a proposed expenditure, it shall be submitted to AEJMC’s Executive Director or Executive Committee for resolution.
(Amended at the annual meeting of the RTVJ Division of AEJMC, August, 2000: Bylaws Article III, Sec. 2: Deleted the following: “The nominating committee shall present at least two persons for the position of vice head/program chair. Nominations to the position of vice head/program chair and to the Executive Committee may be made from the floor of the annual meeting.”)
(Amended at the annual meeting of the Electronic News Division of AEJMC, August 2013, Washington D.C.: Changes include the addition of a new leadership position (vice head elect), clarification of ascendency and officer duty descriptions, changes to the officer nomination process, new rules allowing division votes via digital/electronic communications (versus postal mail), updated terminology (ex: RTVJ>END, RTNDA>RTDNA), and minor formatting matters.)
(Amended at the annual meeting of the Electronic News Division of AEJMC, August 2016, Minneapolis, Minn: Section 15 was added, detailing the duties of the Larry Burkham Service Award chair, committee, selection criteria and guidelines. All subsequent sections (16-23) were moved down accordingly.)
This constitution and these bylaws were adopted and placed into force according to Article 6, Section 1 above at the annual meeting of the RTVJ Division of AEJMC, on August 11, 1996. Original Bylaw Signatories Include:
Bill Knowles, 1995-96 Division Head
William R. Davie, 1995-96 Vice Head/Program Chair
Dale Cressman, 1995-96 Secretary/Newsletter Editor
John Herbert, 1995-96 PF&R Committee Chair
Don Heider, 1995-96 Research Committee Chair
Bill Silcock, 1995-96 Teaching Standards Committee Chair