By Laws

Adopted on August 7th 2009
Article I: Name

Section 1: The name of the organization shall be the Communication Theory and Methodology Division (hereinafter referred to as “the CT&M division”) of the Association for Education in Journalism and Mass Communication (hereinafter referred to as AEJMC).

Article II: Object

Section 1: The object of the CT&M division shall be to advance the study of communication through theory-based, methodologically-sound research.

Article III: Membership and Dues

Section 1: Membership in the CT&M division shall be open to all interested members of AEJMC.

Section 2: Dues are $26.00 and $16.00 per calendar year for regular and student members, respectively.

Section 3: The officers shall have the right to appraise the need for operating funds, from time to time, and, upon ratification of such proposal by a simple majority of the membership voting at any annual meeting, to raise or lower annual dues as a requirement for membership in the Division.

Section 4: Each due paying member of the Division shall be entitled to one vote in elections, and to one vote on all issues or proposals presented at an annual or special meeting or special meeting of the Division.

Article IV: Officers and Committees

Section 1: The officers of the CT&M division shall be head; vice-head/program chair; research/paper chair; professional freedom and responsibility (PF&R) chair; teaching standards chair; Barrow minority doctoral scholarship chair; membership/recruitment chair; journal liaison chair; newsletter editor; and outgoing head.

Section 2: The vice-head/program chair shall succeed the head and the paper /research chair shall succeed the vice-head/program chair at the close of the CT&M division’s annual business meeting. Beginning in 2010, a new research/paper chair will be elected by ballot at the annual business meeting of the CT&M division and assume the office at the close of the CT&M division’s annual business meeting. Beginning in 2010, the research/paper chair will be elected from among those two individuals who have completed their second years of service as elected members of the executive committee. Each year, two members of the executive committee will be elected by ballot to two year terms at the annual members’ meeting. Elected members of the executive committee will serve their first two years as major officers of the division other than head, vice-head/program chair, or research/paper chair.

Section 3. The executive committee comprises the head; vice head/program chair; research/paper chair, four elected members of the board; and outgoing head (ex-officio, non-voting).

Section 4. Duties of major officers are as follows.

Division Head: Serves as the division’s leader and administrator. Tasks include:  presiding over the annual meeting, attending the mid-winter meeting (with the vice head/program chair) of AEJMC to participate in the convention program planning session, writing official divisional reports, serving as chair of the executive committee and serving on the AEJMC Council of Divisions.

Vice Head/Program Chair: Responsible for generating and coordinating the division’s conference programming. Tasks include attending the midwinter planning meeting (with division Head) and serving as the primary program planner, notifying chairs of teaching standards, research/paper and professional freedom & responsibility of panels selected, requesting funds from AEJMC for speaker travel, making the final decision on paper acceptance or rejection for the annual conference, notifying authors of the acceptance or non-acceptance of their papers, scheduling highest rated papers into panel sessions, obtaining discussants and moderators for sessions, preparing copy for the convention program, ordering certificates and checks for award-winning papers, taking notes and writing the official minutes at the annual members’ meeting, and assisting the division Head and research chair as otherwise required.

Research/Paper Chair: Coordinates activities associated with soliciting and judging research papers. Tasks include: issuing the call for papers, communicating with submitters, recruiting judges, submitting the judging form to AEJMC, coordinating the blind review of papers immediately after the April 1 deadline, submitting the final scores and ranking of each paper to the vice-head/program chair.

Professional Freedom and Responsibility (PF&R) Chair: Promotes awareness among AEJMC members of professional freedom and responsibility issues in communication theory & methodology through convention and out-of-convention activities. Conference activities include proposing and organizing PF&R panel sessions. Out-of-convention activities have included co-sponsoring sessions on communication theory & methodology issues related to PF&R at other organizational conventions and writing newsletter articles on communication theory & methodology issues related to PF&R.

Teaching Standards Chair: Promotes research and the development of pedagogy to advance the teaching of communication theory & methodology. This includes proposing and organizing both in-convention and out-of-convention sessions on teaching methods and standards; coordinating the syllabi exchange, teaching tips, and other exchanges; and promoting awareness of teaching trends in communication theory & methodology through newsletter articles.

Outgoing Head: Serves as an ex-officio, non-voting member of the executive committee for one year from the end of his/her term as the division’s Head.

Barrow minority doctoral scholarship chair: Coordinates the distribution of announcements and publicity promoting the scholarship, collects applications, coordinates the review and ranking of applications by a selection committee, communicates with the applicants regarding the status of their applications, coordinates with the vice-head/program chair the issuance of the certificate and check for the winner, announces the winner at the annual members’ meeting.

Membership/recruitment chair: Represents the division at the new members’ breakfast at the annual convention, makes sure that the listserv is up-to-date, coordinates publicity promoting membership in the division, coordinates outreach to current members, seeks to increase regular and student membership in the division, writes newsletter articles relevant to the benefits of membership and the recruitment of new members.

Newsletter editor: Solicits articles from officers and others for three newsletters each year; distributes completed newsletters to the members and other division heads via the listserv, division Web site, and e-mail attachments.

Journal liaison is a current member of the editorial board of Communication Methods & Measures who also represents the division. Tasks include: represents the division at the journal’s editorial board meetings, meets with the head and journal representative at the annual convention, stands with the journal representative for the annual report of the journal at the members’ meeting, writes newsletter articles promoting the journal to the members.

Web site coordinator/Blogmaster: maintains the online presence of the division, including current and archived copies of the newsletter, bylaws, minutes of members’ meetings, annual reports, and other content submitted by officers and members.

Section 5: The head shall appoint all officers, excluding outgoing head, vice-head/program chair, research/paper chair.

Section 6: The head may appoint special or ad hoc committees and officers as she or he deems necessary.

Article V: Meetings

Section 1: The CT&M division’s annual business meeting shall take place during the annual convention of AEJMC. Special meetings may be called by the head as necessary.

Section 2: A quorum of the annual business meeting shall consist of the CT&M division members present.

Article VI: Amendments

Section 1: The Bylaws may be amended by a majority vote of the members present and voting at the annual business meeting.

Section 2: Proposed amendments should be distributed to the CT&M division membership by either by mail or electronically at least two weeks prior to the meeting at which they are to be voted on.

Article VII: Promulgation

Section 1: The By-laws shall become effective upon adoption by a majority affirmative vote of those members present and voting at the annual business meeting.